Within an organization, those responsible for people management need to generate a workflow that makes processes more agile and assertive. Kanban in HR gains ground. Because it is an agile methodology which, as a result, helps to increase employee productivity, the practice in the corporate environment is only gaining more and more followers.
The technique is a great ally for leaders and managers who want to facilitate their demands and activities so that their team has even more motivation, clarity and organization in their tasks. For this reason, the method has been adapted, emerging from the industrial scenario and now fitting perfectly into the day-to-day life of HR, for example.
In this article, we'll cover:
- What is Kanban?
- How does Kanban work in HR?
- What are the advantages of adopting the Kanban methodology in your company?
- How to apply Kanban in your team?
Check it out now!
What is Kanban?
Kanban is a Japanese methodology, a demand organization practice that aims to control activities in a continuous flow of tasks. It is a board with columns separated by stages, representing the level of urgency and stage of each activity.
Kanban is part of the agile methodologies methodologies and is capable of generating a number of benefits for those who find it difficult to maintain an efficient and controlled workflow. As such, the technique can influence the company's organizational culture and help make the corporate environment more practical and productive.
How does Kanban work in HR?
In the context of HR, Kanban can be used in various scenarios, such as recruitment and selection, team building and training, among other activities.
The method uses cards that are divided into to do, doing and done. And generally the board has a flashy look, with different colors for each stage, and is much more functional, as it brings transparency and fluidity to projects.
Kanban can optimize teamwork because it is a much clearer and more objective process. This way, communication is direct and everyone knows what is being done and what needs to be prioritized.
For efficient people management, HR must promote a productive working environment that simplifies communication and makes the delivery of demands more agile. This is because, by having access to the number of tasks in progress, for example, it is possible to optimize time and reduce possible misunderstandings.
Therefore, with well-structured goals, defined activities and each employee aware of their responsibilities, obligations and demands, it becomes much easier to control activities. And with each project closely monitored, the results can be positive and satisfactory.
What are the advantages of adopting the Kanban methodology in your company?
As mentioned above, the Kanban methodology brings numerous benefits to the company that adopts it, from cost reduction to strategic control of projects and people management.
So let's take a closer look at its real importance for the company's results:
-
Increased productivity
With the right direction, it's logical to expect an increase in employee productivity. This is because unnecessary activities are eliminated and there is no noise in communication, which allows for much more assertiveness and focus, eliminating bureaucratic parts and bringing greater fluidity to the work.
-
Prioritizing demands
By visualizing the workflow, tasks can be carried out much more efficiently by prioritizing demands. And once the professional is able to separate what is a priority, deadlines are met and deliveries are more agile.
-
Reducing costs and failures
With shorter and faster processes, it is possible to achieve greater objectivity in tasks, reducing time spent and eliminating unnecessary costs. In addition, it is easier to identify possible bottlenecks within the process, since everything is closely monitored and every small error can be repaired without jeopardizing the teams' entire work.
-
Standardization of processes
With Kanban, a system of organization is established and, as a result, processes become much more optimized and standardized. This allows each activity to be formalized, making it easier to monitor tasks and control each stipulated objective.
-
Quality in deliveries
Exceeding expectations, or even meeting the goals set out in an organization's planning, is fundamental to bringing greater credibility and notoriety to the company. Thus, using agile methodologies such as Kanban to deliver quality products and services is one of the expected results.
And by practicing the methodology, you can achieve positive results much more quickly, efficiently and with quality.
How to apply Kanban in your team?
After understanding what Kanban is and what its main benefits are, it's time to learn how to apply it within your organization.
Just like any other methodology you choose, you need to study and evaluate how it will be implemented. So here are some simple tips on how to get started:
- Identify the work processes;
- Define the tools that will be used;
- Appoint the people responsible for each activity;
- Train employees to use the methodology;
- Make it clear what is a priority;
- Set up your Kanban;
- Track the results.
Finally, in this article you've learned about one of the most widely used agile methodologies in the corporate market, its main benefits and how to apply it in practice. With this technology, day-to-day work can be much more productive and efficient, leading to more complete and reliable results.
Want to learn even more? Read also: Digitalization of HR: what are the benefits and how to implement it
